Here is the AGM report, We are still waiting for your responses please send them asap.
The 2018 Annual General meeting of ClubMac was held at
the Merrion Cricket Club on Wednesday 4th April
The Annual General Meeting was called to order at 8.45 p.m.
with Garrett Wren, current Treasurer and founder member of ClubMac in the chair.
20 members being present, the requisite forum of 10 had thereby been attained
The provisionl agenda of the meeting was read and approved. The minutes of the 2017 Annual General Meeting, which had been circulated to Club members in May 2017 and received no adverse comment, together with the minutes recently circulated of the recent Extraordinary Meeting and the recent paper on The Future of Club Mac, were taken as read and approved.
Consideration of candidates for the officers and management committee of the Club
The Chairman, speaking as Treasurer of the Club, introduced a paper setting out income and expenditure of the Club during the years 2015, 2016 and 2017. It was evident that the Club was and had been for some time operating on its reserves. Restoring viability would require an increased subscription to meet operating costs, which included insurance (some €300 per annum, i.e. €40 per meeting). Merrion Cricket Club's requests for room rental payment was irregular and often in arrears, skewing the Club's accounts. Income from subscriptions was static at some €800 annually, while that from meetings was down as attendance had declined, However, the real issue currently before the Club was not its finance but its very existance.
Adoption of the Treasurer's report was proposed by Tom Martin, seconded by Joe Fletcher and adopted unanimously.
One volunteer (Nigel Russell) stated his willingness to stand for election to Chairman. Acceptance of this offer was proposed by Peter O'Reilly, seconded by Susan McCarrick and adopted unanimously.
A further volunteer (Tom Duggan) stated willingness to stand for election as officer or committee member.
A lengthy discussion ensued giving evidence of many members' reluctance to wind the Club up immediately, although a willingness was evident to consider changes to meeting schedules and venues to ensure survival. Decline in membership was acknowledged and lower attendance at meetings recognised. However, great value was placed by many on the opportunity offered by the Club to discuss current trends and problems and the deep appreciation of Noel Davidson's contribution to meetings. Many felt that it would not be immediately possible to find replacements for the current officers and committee members, who would be standing down at the end of the evening.
In view of the reluctance of many speakers to consider immediate dissolution of the Club, and in recognition of the fact that under the Club's constitution closure of the Club would require the assent of three fourths of the members present and voting, a requirement which currently could not be met, it was decided not to close the meeting. calling upon the Trustees to wind up ClubMac, but to adjourn the meeting for the present. It was decided to open a new discussion forum, entitled Future of ClubMac, on the Club's website (which was an entity outside the remit of the Club's constitution) where members could express their views on the subject and seek candidates for the officers and committee of the Club. It was decided that the Annual General Meeting would reopen at a date not later than 30 September 2018 for a final decision on the future of the Club. Should it prove impossible to find replacement officers and committee members by that date the meeting would have no option but to call upon the Trustees to wind up ClubMac.
The Annual General Meeting was adjourned at 8.55 p.m.